Ukko is looking to hire a motivated, organized, and dedicated Executive Assistant who thrives in a fast-paced startup environment. As the EA you will play a crucial role in ensuring the CEO's daily operations run smoothly, facilitating the CEO's ability to effectively lead the organization. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. You will have the opportunity to work closely with senior leadership and contribute to the success and growth of Ukko.
Calendar Management: Manage and prioritize the CEO's professional and personal schedule to align it with CEO priorities.
Meeting Coordination and Preparation: Plan and coordinate meetings, both internal and external. Prepare agendas, ensure participant list, confirm etc. and follow up on action items to ensure tasks are completed.
Gatekeeping: Manage access to the CEO, screening and prioritizing incoming requests and inquiries.
Preparation: Ensure CEO is well-prepared for all meetings and engagement with all needed info, materials, context and preparation in advance etc.
Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders. Handle incoming calls and emails and respond to or redirect inquiries as appropriate and in a timely manner.
Travel Arrangements: Arrange domestic and international travel including flight bookings, accommodation, transportation, and itinerary.
Document Management: Organize and maintain important documents, files, and records, ensuring easy accessibility and confidentiality when necessary.
Approval Management: Track, review, and process all approvals required from CEO (document signing, finance approvals etc)
Expense Management: Track, review and process all expense reports, ensuring accuracy and compliance with company policies.
Project Support: Assist the CEO in various projects and initiatives, conducting research, preparing reports, and providing general administrative support.
Event Coordination: Coordinate company events, conferences, and off-site meetings as needed.
Office Management: Assist in maintaining an organized and efficient office environment, including ordering supplies and liaising with building management.
2+ years of proven experience as an executive assistant.
Exceptional organizational and time-management skills.
Attention to detail and commitment to delivering high-quality work.
Strong communication skills, both written and verbal in English and Hebrew.
Proactive attitude with the ability to anticipate needs and act independently.
Proficiency in office software and technology, including Microsoft Office and scheduling tools.
Ability to handle sensitive and confidential information with discretion.
Flexibility and adaptability to a dynamic startup environment.
Bachelor's degree preferred but not required.
Position location: Rehovot, Israel
Apply via: email@example.com